PRIVACY POLICY

Effective Date: September 14, 2026

Beyond the Game Youth Leadership Inc. respects your privacy and is committed to protecting personal information provided through our website, programs, educational services, registration systems, events, and other interactions with our organization.

This Privacy Policy explains what information we may collect, how we may use it, how we may protect it, and the choices available to individuals regarding their information.

1. Information We May Collect

Depending on how you interact with Beyond the Game, we may collect information such as:

Contact Information

  • Name

  • Email address

  • Mailing address

  • Telephone number

  • Organization or school affiliation

Registration and Program Information

  • Program registration information

  • School or educational information

  • Participant grade level

  • Program preferences

  • Parent or guardian contact information

  • Emergency contact information when required for participation

Communications

We may collect information you provide when you:

  • Contact us;

  • Request information;

  • Register for a program;

  • Subscribe to communications;

  • Complete a survey;

  • Submit an application;

  • Participate in an event;

  • Request a consultation; or

  • Communicate with our staff or representatives.

Website Information

When you visit our website, certain technical information may be collected automatically, such as:

  • IP address;

  • Browser type;

  • Device information;

  • General website activity;

  • Pages visited;

  • Date and time of access; and

  • Information collected through cookies or similar technologies.

2. How We Use Information

Beyond the Game may use information to:

  • Provide programs and services;

  • Process registrations;

  • Communicate with participants, parents, guardians, schools, educators, coaches, and partners;

  • Respond to questions and requests;

  • Provide educational resources;

  • Improve our programs and website;

  • Conduct program evaluation and engagement activities;

  • Send organizational communications;

  • Maintain records;

  • Protect the security of our website and services;

  • Comply with legal and regulatory requirements; and

  • Support our nonprofit mission.

We will seek to collect information that is reasonably necessary for the purpose for which it is being collected.

3. Information About Children and Students

Because Beyond the Game provides youth programming, we may receive information concerning minors through parents, legal guardians, schools, educators, coaches, or authorized program partners.

We take the privacy of children and students seriously.

We do not intend to collect personal information from children for purposes unrelated to our educational and youth-development programs.

When required, we will seek appropriate parental or guardian consent before collecting, using, publishing, or sharing certain information concerning minors.

Parents and legal guardians may contact us regarding information associated with their child or request information about applicable privacy practices.

4. Photographs, Video, and Testimonials

Beyond the Game may photograph or record participants during approved programs, events, workshops, or activities.

Photographs, video, testimonials, quotes, or other participant content will only be used for promotional, educational, informational, or organizational purposes when appropriate authorization or consent has been obtained.

For minors, applicable parent or legal guardian authorization may be required.

5. Sharing of Information

Beyond the Game does not sell personal information as part of its ordinary nonprofit operations.

We may share information when reasonably necessary with:

  • Service providers assisting us with website hosting, registration, communications, payment processing, technology, or program administration;

  • Schools, districts, or organizational partners when necessary to provide an authorized program;

  • Parents or legal guardians when appropriate;

  • Professional advisors or contractors who are required to protect information;

  • Government agencies or law enforcement when required by law; or

  • Other parties when you have provided appropriate authorization.

We seek to use reasonable safeguards when sharing personal information with service providers and partners.

6. Cookies and Website Analytics

Our website may use cookies, analytics tools, or similar technologies to help us understand how visitors use our website and improve website functionality.

You may be able to control cookies through your browser or device settings. Certain website features may not function properly if cookies are disabled.

7. Data Security

Beyond the Game takes reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, use, disclosure, alteration, or destruction.

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

8. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, to maintain appropriate organizational records, to provide services, or as required by applicable law.

Retention periods may vary depending on the type of information and the purpose for which it was collected.

9. Your Privacy Rights

Depending on your location and applicable law, you may have rights concerning your personal information, including rights to request access to, correction of, or deletion of certain personal information.

Maryland residents may have additional rights under applicable Maryland privacy laws. Maryland's Online Data Privacy Act provides qualifying Maryland consumers with rights that can include access, correction, deletion, and certain rights concerning the use and sharing of personal data.

Requests should be submitted using the contact information provided below.

10. Third-Party Services

Our website may use third-party platforms for services such as:

  • Online registration;

  • Email communications;

  • Payment processing;

  • Online learning;

  • Event management;

  • Website analytics;

  • Video hosting; and

  • Social media.

Those providers may collect or process information according to their own privacy policies.

Beyond the Game is not responsible for the privacy practices of third-party services that we do not control.

11. External Links

Our website may contain links to other websites.

We encourage visitors to review the privacy policies of any third-party website before providing personal information.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, programs, technology, or applicable laws.

The updated policy will include a revised effective date.

13. Contact Us About Privacy

If you have questions about this Privacy Policy or would like to submit a privacy-related request, please contact:

Beyond the Game Youth Leadership Inc.